Glenview Neighbors Association

Ice Cream Social — Volunteer Plan

Sunday, September 20 · Hollywood Triangle Park, at Hollywood Ave & Park Blvd

  • Event1:00 – 4:00 pm
  • Setup starts12:00 noon
  • Breakdown ends5:00 pm

Where to go when you arrive

Check in at the “Start here” table at the Hollywood Ave end of the park — station 1 on the map below. Please come about five minutes early so we can walk you to your spot.

Day-of contact: CAPTAIN NAME at CAPTAIN PHONE. If something comes up, text — we’d much rather know than wonder.

The shifts

Find your name and your hour. We planned two-hour blocks and most people signed up for one — if you can stay a second hour, tell us at check-in and we will happily take it.

12 – 1 pm

Setup

Canopies up, tables and chairs out, coolers carried in, water stations and trash placed. This hour is mostly lifting.

  • Kim W.
  • Barry S.

Still need 2 more

1 – 2 pm

Doors open

Both ice cream lines running, raffle and membership tables open, check-in staffed. Stations swap at the hour.

  • Ron S. · scooping
  • Geoff M. · scooping
  • Valerie A. · scooping
  • Julia B. · raffle
  • Debbie W. · raffle
  • Tandra D. · membership

Still need 3 more

2 – 3 pm

Busiest hour

Historically the longest lines of the afternoon. Three people per scooping line, plus a floater keeping the queue moving and water topped up.

  • Laurie A. · scooping
  • Calvin S. · scooping
  • Erica G. · check-in

Still need 6 more — this is where help matters most

3 – 4 pm

Last hour · raffle drawing

Lines ease off, the raffle is drawn around 3:30, and we start consolidating what is left in the coolers.

  • Dana S. · scooping
  • Mollie S.

Still need 6 more

4 – 5 pm

Breakdown

Canopies down, tables and chairs loaded, coolers out, a walk of the park for litter. Lifting again — and the hour we most need bodies for.

Nobody signed up yet.

Need 4

Signed up but no hour yet

You told us you’re in but didn’t pick a time — we’ll email you a slot. If you already know what works, reply to that email or just tell us at check-in.

  • Jan W.
  • Lina Y.
  • Cristina B.
  • Linda H.
  • Maya M.
  • Debra V.
  • Akasemi
  • Rajen S.

What the jobs actually are

Nobody scoops for two hours straight. Stations rotate on the hour.

  • ScoopingTwo people per line, working out of coolers behind the table. Hard on the wrist, easy on everything else.
  • Bowls & toppingsHand out bowls and spoons, keep the toppings tidy, move people along.
  • FloaterWater stations, trash, and keeping the two lines from tangling. The most useful job at 2 pm.
  • Backstock & reliefRefill tubs from the coolers and cover each table for a fifteen-minute break.
  • Check-inThe “Start here” table. Greet neighbors, tick off volunteers as they arrive.
  • RaffleSell tickets along the ice cream line while people wait, then run the drawing.
  • Membership & t-shirtsNext to check-in. Sign up new members, hand out shirts.
  • Setup & breakdownCanopies, tables, chairs, coolers. No scooping involved — just a strong back and an hour.

Where everything goes

The park runs along Park Blvd. You come in at the Hollywood Ave end, where check-in is; the ice cream lines are down at the far end, with the kids’ zone beyond them.

Swipe the map sideways to see all of it →

PARK BLVD main walkway Line 1 forms here Line 2 forms here exit ENTRY Hollywood Ave W W W W 8 Seating 1 Check-in start here 2 Members + t-shirts 3 Voter reg. 4 Library 5 Dim. Park 6 Feather R. 7 Band 9 Ice cream line 1 10 Ice cream line 2 11 Raffle 12 Crafts 13 Faces 14 Bunnies 15 Storage + breaks
  • 1Check-in — start here
  • 2Membership + t-shirts
  • 3Voter registration — Alameda County Registrar
  • 4Friends of Dimond Library
  • 5Friends of Dimond Park
  • 6Oakland Feather River Camp
  • 7Band — Edna Brewer jazz band
  • 8Seating — chairs in the shade
  • 9Ice cream — line 1
  • 10Ice cream — line 2
  • 11Raffle
  • 12Arts & crafts
  • 13Face painting — Sunshine Camp
  • 14Bunnies — Oakland Animal Services
  • 15Storage & volunteer breaks

W Water station and trash — four of them, spread along the park.

Before you come

  • Volunteers need to be 16 or older.
  • Comfortable shoes, and something you don’t mind getting a little sticky.
  • A hat and sunscreen — there is shade, but not everywhere.
  • Bring a water bottle; there are refill stations on site.
  • Can’t make your shift? Text the day-of contact above as early as you can.
  • Can stay an extra hour? Say so at check-in — we will find you something.

Questions about the day: info@glenviewneighbors.org · glenviewneighbors.org
Thank you for giving an afternoon to the neighborhood.